FSA Catering Guidelines

Planning an Event for Student Association Groups:

1. Make reservation through the Campus Life Office, providing the date, time, and location.
2. Review the FSA Catering & Special Events Manual and determine the cost for the event you wish to hold.
3. Estimate the number of people you plan on having attend the event.
4. Complete a Purchase Order and submit to the Student Association Office for approval.
5. Fax your completed Catering form (download below) to the attention of the "Catering Department" (Contact info is shown on the right)

Coordination Notes for Student Association Groups:

• Purchase Orders should be done one (1) month prior to the planned event date, to allow appropriate time for approval and other event coordination.
• When SA approves the Purchase Order it must be received by the FSA at least two (2) weeks prior to the scheduled event date.
• Upon SA’s approval of the Purchase Order, immediately notify FSA to make arrangements for Catering Services.
• Make a reservation at least two weeks in advance.
• For all SA Group events at the College Lodge, an advisor or approved faculty member must be present at all times.

Planning an Event for Other Groups:

1. Review the FSA Catering & Special Events Manual and determine the cost for the event you wish to hold.
2. Estimate the number of people you plan on having attend the event.
3. Fax your completed Catering form (download below) to the attention of the "Catering Department".

Guidelines That Apply to all Groups

Two weeks advanced notification:

• It allows your organization to receive the 10% campus discount.
• Enables us to order the appropriate food items in time for your event.
• Provides adequate time for necessary personnel scheduling.

Using Meal Plan ISO numbers for an event: Submit the appropriate form (Special Event Signup). Complete this form with the names and ISO numbers for those individuals who will be attending the catered event.

Using ISO Numbers:

• Student Meal Plan Points, FREDFunds Accounts are accepted for catered events.
• Group members without Points, FREDFunds Account are subject to Cash Price for the Event.
• Meals and Feed a Friend Meals cannot be used for catered events.
• Your list must be turned into the Catering and Conference Office two weeks prior to the event.
• Once the list of names is submitted, each individual's Account will be charged for the event.>
• If a student has run out of Points, FREDFunds Account they must determine another way to pay (i.e. Add funds to their accounts or pay with Cash or Credit Card.)

Health Compliance: In compliance with Chautauqua County’s Heath and Sanitation Department; FSA is the solely licensed food service provider on the Fredonia Campus. As a result ALL food service On-Campus must be coordinated by the Faculty Student Association.

Special food services requests: Special permission to sub-contract food service from an outside Vendor can be obtained if FSA is unable to accommodate your needs.