Click on a topic below for more information.
- Deductions/Salary Reductions
- Extra Service
- "Lag" Payroll Schedule
- Paycheck Calculation (gross pay)
- Retirement Contributions
Where is the Payroll Office Located?
The Payroll Office is located at 303 Maytum Hall. Visit the campus map for directions.
Deductions/Salary Reductions
What deductions can I expect to come out of my paycheck?
A. There are a variety of deductions which may be withheld from your paycheck. Some deductions are mandatory - State and Federal income taxes, social security taxes, Medicare, agency shop fees (a fee equal to union dues assessed to employees appointed to titles in a negotiating unit who do not choose to join the union for services provided), and *retirement contributions. Other deductions are voluntary depending upon your enrollment and benefits programs and other choices. As examples, they may include *health insurance premiums, savings bond or credit union deductions, United Way (SEFA) contribution, among others.
*Actually handled as "salary reductions" - before tax deductions. (See salary reductions below)
Salary Reductions
Salary reductions are amounts taken out of an employee's paycheck before taxes. Examples are amounts contributed to a tax deferred annuity, a supplemental retirement annuity, or a deferred compensation program. Another example may be the health insurance premium. Like salary deductions, salary reductions are reported on an employee's pay stub. Health insurance deductions generally start 2-3 pay periods after the employee is enrolled in a plan and may take several pay checks to "catch up" to the standard deduction. Questions regarding enrollment in health insurance should be directed to Human Resources at ext. 3434.
Why am I still having a certain deduction coming out of my check?
Your pay check stub has two columns for deductions - one for current deductions and one for year-to-date deductions. Be sure to look under the current deduction column if you are concerned about a deduction for a specific check.
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Extra Service
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"Lag" Payroll Schedule
What is meant by "lag" payroll schedule?
A. All University State employees are paid on a biweekly lag basis. This means that you are paid for a two week pay period (beginning on a Thursday through the second Wednesday) two weeks after the conclusion of that pay period (exception: hourly employees are paid three weeks after conclusion of a pay period). Therefore, it may take up to four weeks from your date of hire to receive you first check. You will also continue to received checks after you separate from service until the lag is paid out.
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Paycheck Calculation (gross pay)
How come when I multiply gross pay by 26, it totals to less than my annual salary?
A. For full time employees paid on an annual basis, Fredonia has many payroll payment modes. A 26 pay period mode is not one of them. When an employee's "annual" salary is paid over a full year (CAL or CYF payroll mode for "academic employees" and "professional employees" with "academic year" or "college year" obligations, respectively; ANN for calendar year obligations), the salary is based on 365 days (normal year) and 366 days (leap year). Since each pay period covers 14 days, and 26 x 14 equals only 364, it would always take a 27th check for you to have received your full annual salary (1 day more than 26 pay periods in a normal year and 2 days more than 26 pay periods in a leap year).
Other factors may also affect your ability to reconcile your annual earnings, your biweekly rate, and your annual salary rate. They include start date, whether or not you are in your first year of employment, the regular lag (two weeks), the special lag (one week for all employees appointed to the Regular State Payroll except those represented by UUP), and whether or not you have received any raises (retroactive or current) during the period you are attempting to reconcile. A start date may be in the middle of a pay period so that a first paycheck will not represent the full 14 days in the pay period.
I am a new employee (hired within the last year). I am having TIAA-CREF contributions withheld from my pay check, but when I call TIAA-CREF I am told that no money has been credited to my account. Where is my money going?
A. Your TIAA-CREF contracts are not vested until you have completed 366 days of service. During the first year, your contributions are held in escrow by New York State. When you complete the vesting period, your funds are sent to TIAA-CREF along with the College's contribution from the start of your employment. If you do not complete 366 days of employment, your 3% contribution will be refunded to you.
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Retirement Contributions
I am in the Optional Retirement Program(ORP). How much do I contribute to my retirement and how much does the College contribute?
A. Contributions depend on your appointment date to State service.
Hired prior to 7/27/76: Employer contributes 12% of the first $16,500 of salary per calendar year, and 15% of all salary above $16,500. Employee makes no contribution.
Hired between 7/27/76 & 7/16/92: Employer contributes 9% of the first $16,500 of salary per calendar year, and 12% of all salary above $16,500. Employee contributes 3% of salary.
Hired after 7/16/92: Employer contributes 8% of salary for the first seven years and 10% thereafter. The employee contributes 3% of salary.
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