Substitute Form W-9
To submit vendor information to be inputted into the State Financial System we need a Substitute Form W9 as issued by the New York State Office of the State Comptroller. This form has all the required information for a vendor to be issued a designated SFS Vendor Number unique for doing business with the State of New York. Without an SFS Vendor Number the State of New York WILL NOT issue payment for any good or service provided.
Click here for a fillable Substitute Form W9
Click here for a secure Virtru drop box for W-9s and Sub W-9s
The following categories of the form are required:
Part I: Vendor Information
Part II: Taxpayer Identification Number (TIN) and Taxpayer Identification Type
1 and 2.
Part III: Address
1 and 2*
Part IV: Certification
Signature and Date ("Exempt from backup withholding" not required)
Part V: Contact Information
All contact information for the Individual Authorized to Represent the Vendor
* If applicable