Vehicle Request

Fredonia Vehicle Request Procedure

To request a Fredonia Vehicle, please use the link below and submit the completed form to the Office of Facilities Services. Keys may be picked up at the Office of Facilities Services (Facilities Services office in the Services Complex) at the specific pickup time​​ designated on your vehicle request form.

• During fall and spring semester, key pickup is Monday to Friday, 8:15 a.m. ​to 4:00 p.m.
• During summer break and winter break key pickup is Monday to Friday, 8:00 a.m. to 3:45 p.m.
• Key drop off is located at the Services Complex Garage Drop Box.

PLEASE READ THE UNIVERSITY VEHICLE MANUAL AND GUIDELINES

• University Vehicle Procedure Manual
• Vehicle Use Guidelines   Revised January 2020
• Update to Fredonia's Travel Information Regarding Rental Cars   Revised February 19, 2020
• VEHICLE REQUEST FORM

1. The university vehicle request form requires original signatures.
2. The request form must be approved by an appropriate Department Head or senior administrator.
3. Incomplete forms are subject to denial.
4. Scheduling of vehicles is on a first come, first served basis.
5. The form may be filled in using your computer and then it must be printed out and distributed for the required signatures and authorization.
6. Please send the completed form via campus mail to the Office of Facilities Services at least 3 weeks prior to date of departure.
7. Please do not fax the form.

Effective Monday, April 15, 2019 Fredonia discontinued the use of all State owned 7-passenger or less vehicles

Facilities Services will continue to issue use of 12-passenger vans to only "groups" of 5 or more individuals

Travelers have the option of using their personal vehicle or Enterprise Rental Car

If the least expensive and most efficient mode of transportation is via an automobile

• A traveler with approved LENS status can use a State vehicle
• You can request a 12-passenger university vehicle by completing the University Vehicle Request Form
• You can use Enterprise Rental Car (and the state "business use" contract P85322) to obtain a standard-size vehicle at the State rate
• The Fredonia/Enterprise Calculator is no longer needed

Useful links

• Travel (NYS OGS)
• Fredonia Travel Policy
• Fredonia LENS Program
• Fredonia LENS Release Form
• University Vehicle Procedure Manual
• Vehicle Use Guidelines Revised January 2020
• VEHICLE REQUEST FORM